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Generating invoices

Turn completed grooms into tidy, professional invoices in one click. Barkway pulls your branding and business details from Settings, uses the services and prices from the booking, and gives you a public link you can share anywhere.

How it works​

  • Auto on completion
    When you mark a booking Completed, Barkway automatically generates an invoice for that appointment.

  • What’s included
    Line items come from the booking’s services at their saved price. Discounts or tweaks you make after the groom can be reflected by regenerating the invoice.

  • Branding
    Your logo and business info are pulled from Settings so every invoice looks on-brand.

Regenerating an invoice​

Need to change something post-groom - maybe a last-minute discount or description tweak?

  1. Open the View Booking page.
  2. In the Invoice panel, click Regenerate Invoice.
  3. The invoice is rebuilt with the latest details.
  4. The public link changes after regeneration - share the new link with the client.
tip

If you already sent a link, send the updated one after regenerating so the client is looking at the current version.

Sharing invoices​

  • Each invoice has a public view URL and a Download PDF link.
  • Share the link anywhere you like - Instagram, WhatsApp, Email - no login required.
  • Barkway does not auto-send unpaid invoices — you decide how to share them.
info

When a client pays, the thank you notification does include the link to the paid invoice. So they always get a copy once payment is complete.

Paying invoices​

  • If card payments are enabled via Stripe, the public invoice shows Pay by Card.
  • When a card payment completes, the payment details are locked on the invoice since the transaction is handled externally.
  • Mark other payments manually if needed - cash or bank transfer - from the booking’s Invoice panel.

Status and locking​

  • When an invoice is Paid, the associated booking is locked.
  • You can still refund if necessary:
    • Card payments: issue the refund in your payment processor (Stripe).
    • Other methods: handle manually and update the invoice state for your records.

Steps - quick recap​

  1. Mark the booking Completed - the invoice is created automatically.
  2. Click View Invoice to check details.
  3. Regenerate if you changed anything after the groom.
  4. Share the public link or Download PDF.
  5. Take payment - card on the invoice page if available, or record another method.
  6. Paid? Barkway sends a thank you notification with the invoice link.

FAQs​

Can I create an invoice before a booking is completed?
No - invoices are generated when the booking is marked Completed.

Does the link stay the same?
Yes for paid or unchanged invoices. If you Regenerate, a new link is created - share the new one.

Where do the business details come from?
From Settings - logo, business name, address, and any footer notes.

Can I edit a paid invoice?
No - once paid, item and payment details are locked. If you need to correct something, refund and regenerate.

🐾 Clean, branded invoices in seconds - no faff, just a link you can share anywhere.